Your privacy is important to Mileage Book A/S. We have prepared this statement on protection of personal details to inform you of how we obtain, use, disclose, transfer and store your personal details. Please read this statement to learn about our practice for protection of personal details. You are welcome to ask any questions you may have by email to gdpr@mileagebook.com

A. PERSONAL DETAILS

“Personal details” are details on your personal identity. When you create an account, we collect different personal details which depend on the type of subscription and may include your name, postal address, phone number, email address and your payment card details. For businesses, we also collect the company name, company registration (CVR) number and details on the contact person (not applicable for iOS).
We may use your personal details for the following purposes:

1a. COMMUNICATION

a. After purchase of subscription we send a purchase confirmation. Payment with Apple Pay is exempt from this.
b. When a subscription expires, we send an email to notify the extension of the subscription. Payment with Apple Pay is exempt from this.
c. When creating an account, we may send emails to describe functionality of the various subscription plans.
d. When creating an account and use of our services, we may call as a part of our product quality control, and optimization of our customer and product service.
e. Ved større opdateringer af Mileage Book kan vi sende en mail, der beskriver ændringerne.
d. When Mileage Book get major updates, we may send emails to draw attention to the changes.
e. When changing terms, condition, privacy policy, and other policies at Mileage Book, we may send emails to inform you about this.

2a. CUSTOMER SERVICE

a. When you communicate with our customer service employees by email, phone or in person, we may collect personal details of relevance to the situation, e.g. your name, postal address, phone number, email address, company name and company registration (CVR) number as well as details on support or service requirements. We use these details to provide you with customer and product service.

3a. PURCHASES

a. When purchasing a subscription or a Mileage Book product from Mileage Book A/S, payment is effected via the payment solution QuickPay, which stores payment card details. Payment by credit card via QuickPay is effected via a Nets approved and PCI certified payment solution. (not applicable for iOS)
b. The QuickPay payment solution uses SSL encryption when communicating with Nets. SSL encryption is also used in the communication between the customers and the server on which QuickPay is located. This means that all details which are sent via the internet are encrypted using a security certificate. This prevents unauthorized persons from intercepting details of your credit card. (not applicable for iOS)

4a. BUSINESSES

a. The company name is used to communicate personally with the business. (not applicable for iOS)
b. The company registration (CVR) number is used in some countries to receive our services without paying VAT. (not applicable for iOS)
c. Details on the contact person in the business are used for communication as per point 1. (not applicable for iOS)
d. The company name and company address may also be used on exported reports. (not applicable for iOS)

B: MILEAGE DATA

The Mileage Book app collects GPS coordinates for the app’s movements when activated by the user. Date, time and the vehicle’s odometer reading are also collected.
Mileage data can be used for the following purposes depending on the type of subscription:

1b. GPS COORDINATES

a. At the start and stop positions, the app uses internet services to determine the start and stop addresses.
b. GPS points are saved on our servers to enable us to draw the route taken on a map and pinpoint addresses visited on a map.
c. The GPS coordinates are used for calculating the distance of the route taken.

2b. DATE AND TIME

a. Date and time are used to document the trip driven.
b. Date and time are used to sort mileage data.
c. Both the app and website provide the possibility of exporting data for a specified period.

3b. THE VEHICLE’S ODOMETER READING

a. The vehicle’s odometer reading is used to document the trip driven.

C: DATA TRANSFER AND STORAGE

All details collected via the Mileage Book site and the Mileage Book app are stored on Mileage Book’s servers which are hosted by Microsoft Azure. Communication between the Mileage Book site and server and the communication between the Mileage Book app and server are effected via a secure SSL encrypted connection.

Mileage Book A/S does not share data with third parties other than Data sub-processors used by Mileage Book A/S to operate the Mileage Book.

D: THE RIGTH BE HAVE DATA DELETED

You always have access to delete information. Three months after the termination of your subscription, we delete any information you have provided - unless we for accounting or legal purposes need to keep then for a longer period. Data are deleted at latest when any property law claims are outdated. If you have a FREE account and have been inactive for 12 months, we delete your account incl. your personal information.

E: DATA PROCESSING AGREEMENT

The General Data Protection Regulation states that there must exsist an Data Processing Agreement between your company and Mileage Book. Your company are data controller regarding the personl information we process on behalf of your company. The Data Processing Agreement is an instruction to us in how to process yours as well as other customer's and partner's personal data. See our Data Processing Agreement

F: COOKIES AND OTHER TECHNOLOGY

A cookie is a small text file which makes it possible to store information or access already stored information on the user’s PC, smartphone, tablet and similar. There are no personal information stored in our cookies and they cannot contain virus. See our cookies policy.