SUBSCRIPTION TERMS FOR MILEAGE BOOK ApS


LANGUAGE

When entering into agreements with Mileage Book, the customer accepts that all information from Mileage Book relating to the conclusion of the contract will be provided in Danish or English.

Mileage Book ApS

The agreement is entered into with Mileage Book ApS, Company reg. (CVR) no. 36056924, Vejlsøvej 51, Building O, 8600 Silkeborg, Denmark, email:, tel +45 70 25 11 00.

MILEAGE BOOK

Mileage Book is a system for collecting mileage data and handling and administration of mileage accounts. The system is composed of an app and a website, and data are stored on a cloud based server solution. Use of the Mileage Book is based on information from the GPS built into the customer’s smartphone. The Mileage Book app is available for iOS (iPhone), Android and Windows Phone. The app can be downloaded free of charge via App Store, Google Play and Windows Phone Store. The Mileage Book site is compatible with minimum the browsers Google Chrome, Safari, Internet Explorer and Firefox. You gain access to the site by purchasing a subscription via www.mileagebook.net/pricing or registering for a 30-day free trial period. The Mileage Book app collects mileage data and calculates the customer’s approximate position by means of data from cellular, WiFi and GPS networks. Please note that GPS accuracy varies with the number of visible GPS satellites. In certain cases searching for all visible satellites may take several minutes with accuracy improving gradually during the search. Logged mileage data are transferred via WiFi or GPS networks to Mileage Book’s servers where the mileage data are stored. The Mileage Book site is hosted by Microsoft Azure, which has data centers throughout the world. You can access your mileage data via www.mileagebook.net and, depending on your subscription, the site provides access to a number of features, including viewing trips driven on a map, editing trips driven, creating new trips, managing mileage allowances and tax deductions, and exporting data as CSV, Excel-XML, XML and PDF files. You obtain a right of use with one of the following types of subscription: Subscription types A complete list of features provided by the app and on the Mileage Book site is available on mileagebook.net/pricing

PRICES

Prices of our subscription types: Pricing
All prices exclude 25% VAT.

Prices of subscriptions bought via App Store is available in the Mileage Book app.

PAYMENT

Payment must be made via QuickPay after the customer has accepted Mileage Book’s general terms and conditions. A payment window will open once the terms have been accepted. The payment will be charged to the specified payment card after which the subscription can be used. All payments are completed via secure encrypted connections. For subscriptions with monthly payment, payment for the following month will be drawn on the same day of the month as the first payment. If the first payment was made on January 10th, the next payment will be drawn on February 10th and so on. If the first payment was made on the 29th, 30th or 31st of a month, subsequent payments will be drawn on the same day next month or the last day of the month. For subscriptions with one (1) year prepayment, the next payment will be drawn exactly one year after the first payment. If the first payment was thus made on January 10th, 2014, the next payment will be drawn on January 10th, 2015. If the first payment was made on February 29th, subsequent payments will be drawn on February 28th. A receipt for the purchase will be sent by email immediately after completion of the transaction.

If you pay via App Store the payment terms of the App Store is in force. Your subscription renews automatically unless cancelled at least 24 hours before the end of the current period. Auto-renewal may be turned off in your Account Settings in iTunes after purchase.

CHANGING OF PAYMENT CARD

If you change payment card, please send an email to . We will then delete your card data. Once your card data have been deleted, we will send you a confirmation. You must subsequently log in to the Mileage Book website where you will be asked to enter your new card details.

RIGHT OF CANCELLATION

The customer has a right of cancellation, i.e. the right to withdraw from the agreement without reason, within two (2) weeks from entering into the agreement. Guidelines on the cancellation right and a form which can be used for withdrawal are available here: “Guidelines on the right of cancellation”, “Withdrawal form”. Mileage Book will subsequently acknowledge receipt by email.

If you signed up to a Mileage Book subscribtion from the Apple App Store, termination is done from App Store by following the instructions here

SUPPORT

Support is provided by email on the subscription types “Free”, “Professional” and “Business” . On the subscription type “Enterprise”, support is also offered by telephone +45 2933 2050 from 9 A.M. to 3 P.M. (Monday to Friday).

TERM AND TERMINATION

There are no ties when you enter into agreements with Mileage Book. All our subscriptions can thus be terminated on one (1) month’s notice to the end of a month. The agreement will continue until terminated. A subscription can only be terminated in writing by sending an email to or by letter to Mileage Book ApS, Vejlsøvej 51, Building O, 8600 Silkeborg, Denmark.
The customer’s data, including personal and credit card details, will be deleted on termination.

OTHER TERMS AND CONDITIONS

The subscription and resulting fixed-term right of use are personal and may not be assigned or otherwise made available to third party. The customer undertakes to comply with the general terms and conditions.

THE CUSTOMER AS REFERENCE

The customer accepts that Mileage Book can use the customer as a reference, which will only be done in general terms.

LIABILITY

Mileage Book provides no warranty. Mileage Book’s liability is limited such that Mileage Book’s liability in damages can never exceed the payment made by the customer for the relevant subscription. However, if the term of the subscription has exceeded one (1) year, the amount of the liability in damages is limited to the subscription payment for the preceding year. Mileage Book will not be liable for any kind of indirect loss or consequential damage, including but not limited to operating loss, loss of time, loss of data, losses arising from third party services such as erroneous GPS data, loss of profit and loss of tax deduction. Tax deduction for mileage is often based on the shortest distance, which is not always the route chosen by the customer.

AMENDMENTS

Mileage Book reserves the right to change these general terms and conditions at any time.

PRIVACY POLICY

Mileage Book will need to collect, process and store the customer’s GPS data to the extent required to offer the Mileage Book’s facilities. The customer thus accepts that for all units attached to the chosen subscription, the customer’s and the attached units’ GPS location data will be collected, processed and stored, and that Mileage Book can make these data available to the third parties used by Mileage Book to operate the Mileage Book. By using the Mileage Book, the customer and the attached units accept that personal information and GPS data may be transferred to and processed in a country other than the customer’s country of residence. Our privacy policy is described in detail here: Privacy policy

GOVERNING LAW

Danish law, with the exception of the Danish international conflict of laws rules, will apply to decisions on any dispute with Mileage Book.

VENUE

Any disputes between the customer and Mileage Book may only be decided by Viborg Court, Klostermarken 10, 8800 Viborg, Denmark.